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Viona Duta SamudraCompany & Expatriate Legalities

New passport while holding a KITAS: how the permit transfer works

Renewed or replaced your passport? Your stay permit is still linked to the old one. What to do, in which order, and what to avoid until the transfer is done.

Viona Duta Samudra team ·

Why the permit has to move

A stay permit is recorded against a specific passport. When a new passport is issued, the permit details still point to the old one until they are transferred, which in practice is often called a "switch stamp".

Steps in order

A transfer goes smoothly when the steps happen in this order:

  • Get the new passport from your embassy or consulate.
  • Send the new passport details to your sponsor or agent straight away.
  • Keep the old passport. If it was lost, keep the police report.
  • Let the transfer be filed with Immigration.
  • Include family members whose permits depend on yours.

Plan travel around it

We recommend avoiding international travel until the transfer is complete, because the permit on record is still tied to the old passport. Share your travel dates early and we will schedule the transfer around them.

Tell us who is coming and when.

Send the passport and position details on WhatsApp and we reply with the steps, the documents and a schedule.